TRANSPORTATION OF STAFF/ STUDENTS (FIELD TRIPS)

 

Procedure and Process

Requirement

Duration

Action By

I

Transport for students’ field trips is requested by filling in a form at the Director’s office.

Director approves and forwards the request to Transport manager for confirmation on availability of vehicle and estimated cost

Finance Department votes and confirms availability of funds

DVC (Academic) recommends the trip.

DVC (Finance) approves transport

Transport Requisition form

3days

Lecturer concerned/

Transport Manager

III

Incase the transport is not available, authorizing officer and relevant department are informed accordingly

Verbal or Written Communication

Within 10 minutes

Transport Manager

III

Mileage and votes transfers are done by the Transport Manager to enable the departments concerned to know their expenditure on transport

Total Kilometers by each department

Monthly

Transport Clerks Office